Queen Margaret Primary School

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Attendance expectations


Here at Queen Margaret Primary we are dedicated to ensuring that each and every child receives the best education possible, this means that we have to abide by laws set by the Government in regards to ensuring attendance is at its best for each individual child. We work closely with the local authorities ‘Children and Families First team’ and Inclusion & Attendance Officer to ensure we are providing the support necessary to ensure each child accesses as much of their education as possible.


There is a direct link between good attendance and a child’s achievement. It is simple, the more time a child spends at school means the more time they have to access the learning needed for their progression.






Reporting a child’s absence – If your child is poorly and unable to attend school please ring on the morning of absence before 9am. If your child has been absent for more than 3 days, as a school we will endeavour to phone to check in with how your child is doing and to see if any support is needed. If we do not receive any contact regarding why a child is absent from school we will attempt contact with all known phone numbers as well as possibly home visiting.


Medical conditions – We understand that unfortunately some children have different concerns that will have an on-going impact on their attendance, as a school we will try to ensure that we facilitate any needs for each child. Please ensure that you share all medical conditions and appointments with us so that we can support in the best way we can.


Medical evidence – If your child’s attendance is below 92% then you will be expected to provide medical evidence when your child is absent, this is in line with recommendations from the local authority. We have been provided a ‘medical evidence slip’ from Children and Families First (Local authority) to help provide evidence – please find attached below. A form of evidence can be a written letter from a doctor/consultant at a GPs or hospital, proof of medication (in the case of a short term absence) and/or the attached slip.


Low attendance – Laws set by the Government mean that extra intervention will be put into place to support children with attendance close to or below 90%, this means that as a school we will contact to make sure you and your child are supported to improve their attendance - this could include 1:1 meeting with our Local Inclusion and Attendance Officer or involvement from a schools worker from the local authority. If attendance does not improve Fixed Penalty Notice action may be taken.


Lateness - Here at Queen Margaret Primary School our school day starts at 8.50am for all children; this means that we expect everyone to be sat in their classrooms ready for their lesson to start. If however, something unavoidable has happened leading to a late start to your day please go to the schools main office. From there we will sign your child/children into school and take them to their teachers. As you can expect we completely understand that at times lateness does happen, however if this becomes a reoccurring issue then it will be brought to the attention of Laura Eaves, the school Pastoral Manager.  This is monitored through each child arriving late being given a late mark on their attendance record. Receiving a late mark does not bring down your child’s attendance, however it can be detrimental to the progress of their day and often children struggle with going into the classroom after their peers are settled. Due to lateness having a detrimental effect on a child’s attendance, a ‘U’ code is added to a child’s register if they arrive past 9.20am. A ‘U’ code affects a child’s attendance by decreasing it by half a day; this impacts on their attendance, their class’ attendance and the whole school attendance. Again if this becomes a re-occurring issue, the matter could be taken further leading to Fixed Penalty Notices. Therefore, please ensure that your child is in school ready to learn on time.


Leave of absence – As a school we cannot authorise time off during term time for holidays or visits to relatives in foreign countries. It is an expectation set by the Government that time off for reasons other than medical issues/illnesses are not taken due to children only attending school for 190 days out of the calendar year. This leaves 175 days per year available that we encourage you to enjoy as a family. Unauthorised absences can lead to Fixed Penalty Notice action. If you wish for your child/children to be absent from school due to exceptional circumstances then please fill out a leave of absence form found in the school office.